Present
Andrew Zapanta, Pamela Johnson, Joan Esposito, Brian Keena, Kristen Keller, Bill, Duxbury, Dave Murphy, Bill Blodgett, Harold Workman
Absent:
Manoj Patel and Lyle Henofer, Jen Bauerle and Bess Tarkington
The meeting was called to order. New board members Dave Murphy, Bill Blodgett and Harold Workman were introduced. Minutes of the February meeting were approved. The treasurer’s report showed a balance of $47,100.08. Hernan Garbini has volunteered to be the new runner of the year statistician.
Race reports: The Valentine’s race went well despite some problems with the time machine. There were 280 registered and 250 runners with $2200 net proceeds. CTC signs were not used for the race. There are no updates yet for the MJH 8K. The Ten Miler beneficiary will be PACEM. A motion was made for the CTC to make a race day donation of $1/registered runner to be presented at the race awards ceremony. The motion was approved.
The board next discussed the Williams Mullen letter in which the Charlottesville Running Company accused the CTC of conspiring with Ragged Mountain Running Company against them. The board discussed of the history of the dispute and the continuing efforts of the CTC to be business neutral. There was a discussion of the need to budget legal fees. The board discussed what would be an appropriate conflict of interest policy for board members. A motion was made to approve Lewis Martin as attorney for the CTC in this matter, to review CTC files, and prepare a response to the letter. After some discussion of whether the attorney selected should be a non-CTC member, the motion was approved.
Bill Duxbury urged that the attorney the CTC uses should be someone who does not know either Mark or Cynthia Lorenzoni or Russ Gill and Francesca Conte. He agreed that the CTC needs to respond to the letter and should definitely have a business neutral policy. He also stated that the CTC needs to review its liability waiver and review and rewrite the by-laws as necessary.
Andrew will be on the committee to respond to the letter.
Brian reported that the headphones policy has received good comments. He will remain on the committee should this policy be revisited. Brian will also mail out the certificates that were not picked up at the banquet.
Bess Tarkington resigned subsequent to the CTC election process. The board considered members to be appointed to complete the one year remaining of her term. After discussion, the board approved Leah Connor.
The board then selected officers. Bill Duxbury will be president; Kristen Keller vice-president; Dave Murphy treasurer; and Pamela Johnson secretary. Joan Esposito will be in charge of special events. Manoj Patel, Harold Workman, Bill Blodgett and Leah Connor will decide which positions they want, race chair, membership chair and at large positions.
The race chair position will involve rewriting the race director’s manual and keeping track of insurance. The training programs need to be updated including conflict of interest issues. The membership chair sends out the dues letters each year and keeps track of membership renewals, etc.
The secretary will draft a written resolution for the bank to add Bill Duxbury and Dave Murphy to the signature card and remove Andrew Zapanta and Pamela Johnson.
Bill Duxbury urged the board to focus on positive things to promote running. He will look at the RRCA website to get ideas from other clubs. He wants a annual budget prepared and generally improving the CTC to increase members. As his schedule varies, he would like some flexibility in scheduling meetings.
The next meeting date will be selected after an email discussion.
